hal 12.3

Logistics at Jaarbeurs

When it comes to logistics around an event, safety comes first. On this page you can find everything about all transport movements to Jaarbeurs.

 

Vehicle Registration System

At Jaarbeurs we work with a system for registering cargo deliveries. To retain access and optimal flow, you can reserve a time slot for loading and unloading at Jaarbeurs 48 hours in advance. 

After your time slot is scanned, you will get access to the loading and unloading area. The Vehicle Registration System allows us to properly coordinate logistical movements in and around Jaarbeurs. 

The system allows you to load and uload quickly, safely and easily. Together we ensure a safer and more relaxed working environment. 

Create an account

Make a reservation via DBschenker Working safely at Jaarbeurs

Loading & unloading

Setting up and taking down an event involves many logistical operations. The location of the loading and unloading area may vary from event to event.

Please keep the following in mind when in the loading and unloading zone: 

  • Between 07:00 am - 11:00 pm, you can enter the loading and unloading zone to load and unload. 
  • The loading and unloading zone is closed from 07:00 am - 11:00 pm. 
  • Cars, buses, box trucks, trailers can load and unload for a maximum of 60 minutes.
  • Trucks can load and unload for a maximum of 120 minutes.
  • If your loading and unloading time has expired, please move the vehicle to a spot outside the loading and unloading zone.
  • If vehicles are left in the loading and unloading zone for more than an hour, you will be charged €120,-.
Parkeren

Set-up and take down scenarios

See below which VRS set-up and take down scenario applies to the event.

September 2024

Be!eef 2024 VRS - Direct access route to Jaarbeurs
Data Expo 2024 VRS - Direct access route to Jaarbeurs
Retailbeurs Najaar 2024 VRS - Different scenario
   
World of Industry, Technology & Science
2024		 VRS - Direct access route to Jaarbeurs
Vakbeurs Openbare Ruimte 2024 VRS - Direct access route to Jaarbeurs

 

October 2024

Kampeer & Caravan Jaarbeurs 2024 VRS - Direct access route to Jaarbeurs
Gameforce VRS - Direct access route to Jaarbeurs
Beurs Eigen Huis Najaar 2024 VRS - Direct access route to Jaarbeurs
KamaSutrA Najaar 2024 VRS - Direct access route to Jaarbeurs
LEGO World 2024 VRS - Different scenario
KreaDoe 2024 VRS - Direct access route to Jaarbeurs

 

November 2024

ICT&Logistiek 2024 VRS - Direct access route to Jaarbeurs
Logistica Next 2024 VRS - Direct access route to Jaarbeurs
Cybersec Netherlands 2024 VRS - Direct access route to Jaarbeurs   
   
Spellenspektakel 2024 VRS - Direct access route to Jaarbeurs
Sample Sale 2024 VRS - Different scenario
Mobility Hub Experience 2024 VRS - Direct access route to Jaarbeurs
VerzamelJaarbeurs Najaar 2024 VRS - Different scenario
   
Heroes Dutch Comic Con Najaar 2024 VRS - Direct access route to Jaarbeurs
Discovering the Magnificence of Indonesia Expo VRS - Direct access route to Jaarbeurs
Studiekeuzebeurs Midden / De Buitenlandbeurs 2024 VRS - Direct access route to Jaarbeurs
Bandai Card Fest 2024 VRS - Direct access route to Jaarbeurs
   
   
Disney on Ice 2024 VRS - Different scenario

"Check the documents for more information about the approach routes and the VRS setup and dismantling scenarios.

VRS - Jaarbeurs approach route VRS - external buffer location

Parking after loading and unloading

Due to space and passage of other vehicles in the loading and unloading zone, you can park in one of the Jaarbeurs parking lots after loading and unloading. The regular rate applies here. 

  • Vehicles under 2.70 meters can be parked at op P2 and P4
  • Vehicles over 2.70 meters can only be parked at P2

Please note: due to space and safety at Jaarbeurs, unattached trailers and trailers cannot be left at Jaarbeurs. A tow-away regulation is in force for this. 

 

Traffic regulations

Environmental zone

Utrecht has new environmental zones that ban the most polluting passenger cars, trucks, vans, cabs, buses and mopeds and motorcycles from the city. With the environmental zone, Utrecht aims to improve air quality in the city. The new environmental zones for Utrecht fit within the national harmonization scheme for environmental zones.

In the coming years, the requirements, which apply within the environmental zone, will be increasingly tightened. From 2025 - 2030 the aim is to have only 100% emission-free transport in the environmental zones. 

The overview below shows which requirements apply around Jaarbeurs for which type of vehicle.

Car: only diesel vehicles with emission class 4 and higher are welcome, year of construction 2005. 

Van: only diesel vehicles with emission class 4 and higher are welcome, year of construction 2005. 

Truck: only diesel vehicles with highest emission class 6 are welcome.

Bus/Touring car: only diesel buses with the highest emission class 6 are welcome. 

 
License plate checker

Wondering if your vehicle is allowed in the environmental zone? Use the license plate checker to find out quickly. 

Environmental zone Utrecht Do the license plate check
Milieuzone

Map

The map shows all logistic routes at Jaarbeurs.

See the page about practical information for other routes, adresses and reports on traffic disruptions around Jaarbeurs.

Download map Accessibility Jaarbeurs
Logistieke plattegrond Jaarbeurs

General terms and conditions

Do you want to know more about the terms and conditions at Jaarbeurs?

General terms and conditions

Mobile Recycling Stations

Jaarbeurs aims to become the most sustainable organizer and facilitator of trade fairs and events in Europe. Achieving a sustainable future is not something we can do alone; we do it together with our organizers, visitors, employees, and exhibitors. Within the events industry, waste is one of the largest contributors to CO2 emissions. We can, must, and want to reduce the amount of residual waste. Therefore, since September 1, 2023, we have been using mobile recycling stations. This helps us achieve cleaner waste streams and less residual waste.

How does it work?

During the setup and breakdown phases, one or more mobile recycling stations are placed in each hall. Waste is separated into different streams, such as plastic, paper, and residual waste. A team of environmental staff is present to assist with proper waste separation (and/or provide additional bins). Please note that during stand construction, waste can no longer be disposed of in the aisle; it must be taken to the mobile recycling station in the hall.

Frequently asked questions