hal 12.3

Logistics at Jaarbeurs

When it comes to logistics around an event, safety comes first. On this page you can find everything about all transport movements to Jaarbeurs.

 

Vehicle Registration System

At Jaarbeurs, we use a Traffic Registration System for cargo deliveries. This ensures that everyone has enough time to load/unload during the setup and dismantling of fairs and events.

To access the loading and unloading zone, you can reserve a time slot as early as four weeks up to 48 hours before the setup/dismantling day. This can be done via the link below. After making the reservation, you will immediately receive a confirmation email of the reservation. Within a few days, you will receive a confirmation of the time slot. Print this time slot and bring it with you on the setup/dismantling day. At the Jaarbeurs gate, your time slot will be scanned, granting you access to the loading and unloading zone.

The system allows you to load and uload quickly, safely and easily. Together we ensure a safer and more relaxed working environment. 

Loading & unloading

Setting up and dismantling an event involves many logistical operations. The access route varies per event. This could be the Jaarbeurs access route or the external buffer location.

Please note the following for the loading and unloading zone:

  • Vehicles can load and unload in the loading and unloading zone between 07:00 and 23:00.
  • The loading and unloading zone is closed between 23:00 and 07:00.
  • Cars, buses, trucks, and trailers are allowed a maximum of 60 minutes for loading/unloading.
  • Articulated lorries are allowed a maximum of 120 minutes for loading/unloading.
  • Once your loading/unloading time has expired, please move your vehicle to a location outside the loading and unloading zone.
  • If vehicles remain in the loading and unloading zone beyond the allowed time, you will be charged €120,-.
Parkeren

Set-up and take down scenarios

See below which VRS set-up and take down scenario applies to the event.

November 2024

Cybersec Netherlands 2024

VRS - Directe acces route to Jaarbeurs
VerzamelJaarbeurs Najaar 2024 VRS - Different scenario
Heroes Dutch Comic Con Najaar 2024 VRS - Directe acces route to Jaarbeurs
Discovering the Magnificence of Indonasia Expo VRS - Directe acces route to Jaarbeurs
Studiekeuzebeurs Midden / De Buitenlandbeurs 2024 VRS - Directe acces route to Jaarbeurs
   
December 2024  
Bandai Card Fest 2024 VRS - Directe acces route to Jaarbeurs
The Halal Village Festival VRS - Directe acces route to Jaarbeurs
World Of Dino's VRS - Different scenario
Disney on ice 2024 VRS - Different scenario
Circusfestival Utrecht 2024 VRS - Different scenario
   
Januari 2025  
Travel & Tech 2025 VRS - Directe acces route to Jaarbeurs
Vakantiebeurs 2025

VRS - Directe acces route to Jaarbeurs

NOT 2025                                                                            VRS - Directe acces route to Jaarbeurs    
   

Check the documents for more information about the approach routes and the VRS setup and dismantling scenarios.

Parking after loading and unloading

Due to space and passage of other vehicles it’s not allowed to park in the loading and unloading zone. You can park in one of the Jaarbeurs parking lots after loading and unloading. The regular rate applies here. 

  • Vehicles under 2.70 meters can be parked at op P2 and P4
  • Vehicles over 2.70 meters can only be parked at P2

Please note: due to space and safety at Jaarbeurs, unattached trailers and trailers cannot be left at Jaarbeurs. A tow-away regulation is in force for this. 

 

Environmental zone

Utrecht has new environmental zones that ban the most polluting passenger cars, trucks, vans, cabs, buses and mopeds and motorcycles from the city. With the environmental zone, Utrecht aims to improve air quality in the city. The new environmental zones for Utrecht fit within the national harmonization scheme for environmental zones.

In the coming years, the requirements, which apply within the environmental zone, will be increasingly tightened. From 2025 - 2030 the aim is to have only 100% emission-free transport in the environmental zones. 

The overview below shows which requirements apply around Jaarbeurs for which type of vehicle.

Car: only diesel vehicles with emission class 4 and higher are welcome, year of construction 2005. 

Van: only diesel vehicles with emission class 4 and higher are welcome, year of construction 2005. 

Articulated lorry: only diesel vehicles with highest emission class 6 are welcome.

Bus/Touring car: only diesel buses with the highest emission class 6 are welcome. 

 
License plate checker

Wondering if your vehicle is allowed in the environmental zone? Use the license plate checker to find out quickly. 

Milieuzone

Map

The map shows all logistic routes at Jaarbeurs.

See the page about practical information for other routes, adresses and reports on traffic disruptions around Jaarbeurs.

Logistieke plattegrond Jaarbeurs

General terms and conditions

Do you want to know more about the terms and conditions at Jaarbeurs?

Mobile Recycling Stations

Jaarbeurs aims to become the most sustainable organizer and facilitator of trade fairs and events in Europe. Achieving a sustainable future is not something we can do alone; we do it together with our organizers, visitors, employees, and exhibitors. Within the events industry, waste is one of the largest contributors to CO2 emissions. We can, must, and want to reduce the amount of residual waste. Therefore, since September 1, 2023, we have been using mobile recycling stations. This helps us achieve cleaner waste streams and less residual waste.

How does it work?

During the setup and breakdown phases, one or more mobile recycling stations are placed in each hall. Waste is separated into different streams, such as plastic, paper, and residual waste. A team of environmental staff is present to assist with proper waste separation (and/or provide additional bins). Please note that during stand construction, waste can no longer be disposed of in the aisle; it must be taken to the mobile recycling station in the hall.

Frequently asked questions