Organising an event

At Jaarbeurs, it's all about bringing people together

That starts with the very first introduction. With us, you get more than just a venue. We think along with you to create tailored catering, provide professional audiovisual support, and assist with production and decoration. Together, we make sure every detail is right so you and your guests can fully experience the event.

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Why organise an event at Jaarbeurs?

Central location

Jaarbeurs is easy to reach by car and public transport. There is plenty of parking and we are right next to Utrecht Central Station. Jaarbeurs is only 30 minutes from Schiphol Airport.

Over 100 years of experience

For over 100 years, Jaarbeurs has been a household name. In that time we have gained a wealth of experience, and still work with passion and dedication every day.

Sustainable initiatives

For us, sustainability isn’t just a box to tick. It’s about a different way of thinking, in everything we do. Every decision is made with its impact in mind. Not to score points, but because it’s the right thing to do.

Personal service

At Jaarbeurs, you’ll always have one dedicated contact person. Someone who knows you and your event inside out, offering advice and ensuring your goals are met from start to finish.

The event venues of Jaarbeurs

Whatever type of event you’re planning, we have the perfect space. From exhibition halls for trade shows and plenary rooms for conferences to studios for recording online events and dozens of rooms for meetings or brainstorming. With us, you get the versatility and flexibility you need to make your event a success.

Supernova

A session in outer space? That’s what it feels like at Supernova. This area gives your gathering a new dimension, perfect for connecting and energising your guests.

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An exhibition at Jaarbeurs's Polar Hall.

Media Plaza

As you cross the futuristic bridge, you can already feel it: this is another world. Media Plaza inspires guests to think about the technologies of the future. With multiple plenary halls and breakout rooms, it’s the ultimate setting for exceptional events.

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Beatrix Theatre during the Golden Giraffe award ceremony

Beatrix Theatre

A real theatre for your event? Absolutely! Our Beatrix Theater is open for conferences and trade shows. Alongside the main theatre hall, you’ll find areas for breakout sessions, VIP receptions and networking drinks. Plus, you can easily combine it with other spaces, such as the meeting rooms in Jaarbeurs MeetUp.

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Group of people listen intently to a presentation in MeetUp.

Meeting centre MeetUp

With a focus on sustainable catering and smart technology, MeetUp is the go-to venue for all types of meetings, big or small. From inspiring brainstorming sessions and creative workshops to valuable team meetings and engaging in-depth breakout sessions.

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Jaarbeurs Studio

Studio

Jaarbeurs Studio is perfect for online events, livestreams, interactive talk shows and podcasts.

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Exhibition halls

Perhaps the most iconic part of Jaarbeurs, it’s in our name for a reason! Our exhibition halls are ideal for trade shows, conferences and international events. The spaces are fully flexible and can be combined to match your needs.

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Your inspiration tool

Clinisys Customer Summit

As in previous years, we were very happy with the professional approach of Royal Jaarbeurs.

National Heat Congress

Perfect cooperation

KNMP Autumn Congress

A location that excels in collaboration, flexibility and its versatile nature. A warm team that think along with you.

Platform Formalities Officers

Thanks to the helpful and flexible staff of the Jaarbeurs, we had a great event.

SGP Youth Day

Very pleasant cooperation, friendly people and very professional.

ProRail

A very easy and flexible experience. Quick to react and flexible to make adjustments together at any time.

Fist against food poverty

Considerate, responsive, excellent service

Your event, our expertise!

Get in touch and discover Jaarbeurs 's unique venues and services

Corry Neggers

Account manager

events@jaarbeurs.nl

+31 (30) 295 5881

4 tips for organising an event

With over 100 years of experience in organising and hosting events, we know that every event is unique. There’s no one-size-fits-all manual for planning the perfect gathering. Still, we asked our experts for their best advice. Here are their four top tips for organising an event.

Sometimes you have discussed or thought out so much during a meeting that later you can't remember who is responsible for what. So make a checklist and assign responsibilities, including deadlines. For example, you should fix the venue before you fix the catering. Also important: sometimes tasks get mixed up, so pay attention to when what is needed.

This one kind of coincides with the checklist, but is still not quite the same. This is because a roadmap allows you to keep an overview. This allows you to organise the event in the right order. First the main points, then the details.

If you know what the event may cost, you can flesh out the programme. You can then make better choices for the location, catering and entertainment, among other things. During the process, choices can change and things can become more expensive; by keeping a close eye on the budget, you keep control.

Fortunately, more and more people are thinking about the environment. Perhaps you already choose a sustainable strategy for your business operations. Know that you can also organise events sustainably. For example by offering vegetarian options (is standard in our product range), separating waste (we do it for you at Jaarbeurs ) or choosing reusable materials. In almost every area of the organisation you can make sustainable choices or encourage your visitors. For example, encourage them to come by public transport instead of all by car. Organising a sustainable event? At Jaarbeurs, we help you make the right choices.

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