Organise share­hold­ers'
meeting

You can only make a first impression once. And so the way the meeting starts affects the rest of the day. So make sure the entry is good. Be ready with a snack or drink, or start the meeting with inspiration. A personal message, a keynote or some other surprising element. Or put on some music at entry. Even something so small, affects the mood.

A regular part of a shareholders' meeting is the results. But of course you don't have to drone on about these aimlessly. You can build a whole programme around this.

For example, make an impressive presentation or book a guest speaker. This increases the engagement of your target audience, making them feel more connected. Also use storytelling, for instance, because numbers do not 'stick'. The story behind them does. Tell examples, customer cases or other personal anecdotes in between.

The way to the heart is through the stomach. In business too. Therefore, don't skimp on catering. People take time in their (often busy) diaries to make room for the meeting, so make sure it is not for nothing. Tasty coffee, a good lunch or delicious appetisers: these can make someone smile. At Jaarbeurs we take care of this for you. For example, coffee, tea, juices and water are unlimitedly available in the central hall. And during the break times we provide a sustainable snack. Any other ideas? No problem! Together we will be happy to find what suits your event.

There are always people who cannot be there in person. Therefore, make sure you make the shareholder meeting hybrid. This way, they can watch or join the meeting remotely. Choose a professional livestream in our livestream studio and also make it possible to join the discussion remotely. For example, via polls and Q&As. Another tip: record the meeting. This allows everyone to look back afterwards at what was discussed and decided.