Organise
meetings
Meetings made easy
At Jaarbeurs, we offer a variety of meeting rooms designed to ensure your meeting runs perfectly. Our MeetUp meeting centre features 30 flexible rooms with natural daylight, smart lighting and climate control technology. And best of all: plug & play. Just connect your laptop and you’re ready to go.
Why organise your meeting at Jaarbeurs?
Central location
Located right next to Utrecht Central Station, we’re easily accessible by public transport. With more than 3,000 parking spaces, 40 EV charging points and just 30 minutes from Schiphol Airport, you’ll be here in no time.
Plug & Play convenience
All our meeting rooms are fully plug & play, allowing you to connect your laptop or equipment instantly. With just one click, you can easily adjust the technology to suit your meeting.
One dedicated point of contact
From planning to execution, your dedicated account and event manager will ensure your meeting is a success.
Delicious catering
We serve delicious vegetarian dishes made with local, seasonal ingredients. Together with top chefs and sustainable partners, we continually innovate our catering to surprise and delight your guests.
Your inspiration tool
What type of event do you want to organise?
Optional: refine your results even further by selecting a room layout
Arena
Boardroom
Cabaret
Carre
Circuit
Round table 8
Round table 10
School
Theatre
U-shape
U - course
Exam
These 0 venues will totally suit your event! This venue will totally suit your event!
Media Plaza
Supernova
Exhibition halls
MeetUp meeting centre
MeetUp - Room type A
Media Plaza
Round Control
Media Plaza
Shuttle
Media Plaza
Sky theatre 1
Media Plaza
Sky Theatre 2
Media Plaza
Osram
Media Plaza
Neon
MeetUp meeting centre
MeetUp - Room type B
Media Plaza
Breakout Room 2
Media Plaza
Breakout Room 3
Media Plaza
Fluor
Media Plaza
Media Arena
Media Plaza
Solar
Media Plaza
Beam
MeetUp meeting centre
MeetUp - Room type C
Beatrix Theater
Royal Bar
Media Plaza
Glow
Media Plaza
Flash
MeetUp meeting centre
MeetUp - Room type D
Beatrix Theater
Queen's Club
Conference venue
Expedition
Conference venue
Quest
Media Plaza
Spark
MeetUp meeting centre
MeetUp - Room type E
Media Plaza
Auditorium
Beatrix Theater
Stage Entertainment Lounge
Meeting centre MeetUp
MeetUp meeting centre
MeetUp - Room type F
Media Plaza
Barzone
Beatrix Theater
Constantijn Foyer
Conference venue
Mission
Conference venue
Progress
Media Plaza
Polar Hall
Media Plaza
Flame Foyer
Beatrix Theater
Mies Bouwman Foyer
Conference venue
TransitZone
Speys
Beatrix Theater
Theatre hall
Exhibition halls
Hall 5
Beatrix Theater
Beatrix Theater
Expo Hall
Exhibition halls
Hall 4
Beatrix Building
Livestream studio
Exhibition halls
Hall 11
Exhibition halls
Hall 7
Exhibition halls
Hall 10
Exhibition halls
Hall 3
Exhibition halls
Hall 9
Exhibition halls
Hall 2
Exhibition halls
Hall 8
Exhibition halls
Hall 12
Want to know more about our meeting rooms?
We're here to help!
How to organise a successful meeting
Meetings. Not everyone is equally thrilled about them. Often they mean long sessions in a stuffy room at the office. But meetings can also be highly inspiring. How? By hosting your meeting at a different venue. Here are four tips for planning a productive and engaging meeting:
The location of the meeting has a lot of influence on the atmosphere and productivity. Depending on the purpose of the meeting, you select an event venue. For example, if you want to discuss the annual figures, you will want a room or venue that does not distract too much from the message. Is it a brainstorming session for a new marketing campaign? Then you want to inspire people. Also check whether you can adjust the lighting, e.g. to match your house style. And not unimportantly: pay attention to whether you have daylight. That gives energy so people are less likely to nod off.
A simple cheese sandwich can be delicious, yet your attendees will probably expect a bit more. And fair is fair, the right food keeps people on their toes. Long meeting? Then make sure you serve other snacks too. Or a drink at the end. That way participants have something to look forward to.
How often it happens that someone turns their laptop over to show a presentation that everyone has to look at ... Not very professional. It is so convenient if you have access to a large screen, good lighting and possibly some microphones. At Jaarbeurs 's meeting rooms (MeetUp), we work with plug & play. Just plug in your laptop (yes, really!) and you're ready for your meeting.
If you ask us, sustainability should be high on the agenda. Are you organising a meeting? Then don't forget the sustainability aspect. Choose digital documents instead of paper versions, for instance. And recycling cups instead of one you have to throw away. Match the catering to the number of people, that way you can be sure you do not have too much left over. At Jaarbeurs we do that for you. We also help you estimate the right amount of breakfast, lunch or drinks.