Organising an event
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The power of live starts at Jaarbeurs
When people come together live, something beautiful happens. That is what we make possible here every day. In the heart of the Netherlands, right in Utrecht, we offer space for live meetings of all shapes and sizes. Supported by people who know exactly how to make it special. We think along with you for tailor-made catering, offer professional audiovisual support and help you with the production and decoration. Together, we ensure that every detail is right, so that you and your guests can fully experience the event.
With 10 halls, more than 65 meeting and conference rooms, a theatre, restaurants and a studio, we give every event the space it needs.
The event venues of Jaarbeurs
Whatever type of event you’re planning, we have the perfect space. From exhibition halls for trade shows and plenary rooms for conferences to studios for recording online events and dozens of rooms for meetings or brainstorming. With us, you get the versatility and flexibility you need to make your event a success.
Your event, our expertise!
Get in touch and discover Jaarbeurs 's unique venues and services
4 tips for organising an event
With over 100 years of experience in organising and hosting events, we know that every event is unique. There’s no one-size-fits-all manual for planning the perfect gathering. Still, we asked our experts for their best advice. Here are their four top tips for organising an event.
Sometimes you have discussed or thought out so much during a meeting that later you can't remember who is responsible for what. So make a checklist and assign responsibilities, including deadlines. For example, you should fix the venue before you fix the catering. Also important: sometimes tasks get mixed up, so pay attention to when what is needed.
This one kind of coincides with the checklist, but is still not quite the same. This is because a roadmap allows you to keep an overview. This allows you to organise the event in the right order. First the main points, then the details.
If you know what the event may cost, you can flesh out the programme. You can then make better choices for the location, catering and entertainment, among other things. During the process, choices can change and things can become more expensive; by keeping a close eye on the budget, you keep control.
Fortunately, more and more people are thinking about the environment. Perhaps you already choose a sustainable strategy for your business operations. Know that you can also organise events sustainably. For example by offering vegetarian options (is standard in our product range), separating waste (we do it for you at Jaarbeurs ) or choosing reusable materials. In almost every area of the organisation you can make sustainable choices or encourage your visitors. For example, encourage them to come by public transport instead of all by car. Organising a sustainable event? At Jaarbeurs, we help you make the right choices.